durant.dk

NGO constitution.

Creating a democratic constitution that reflects the needs of an organization can prove to be a challenge for someone that has never tried it before. Below is a generic text that will help avoid many problems in the future, for the organization that you want to create:

NAME OF ASSOCIATION

CONSTITUTION

1. Name and date of commencement
1.1 The association shall be called NAME and shall be constituted from DATE (hereinafter referred to as the
Association).

1.2 The hometown of the association is ………

2. Aims and Objectives
2.1 The Association is a non-profit making organization whose overall aim is to………

2.2 The Association’s main objectives shall be to:………

3. Membership
3.1 Ordinary Membership shall be open to anyone interested in furthering the aims and objectives of the
Association. Subject to the payment of annual subscriptions, as determined by the Management Committee
and approved at each Annual General Meeting,

3.2 Associate membership shall be open to local businesses. Associate membership entitles the bearer to
participate in all activities and general assemblies of the Association, but excludes voting rights.

4. Management
4.1 The Management Committee shall be elected at the Annual General Meeting and shall comprise of a Chairman,
Vice Chairman, Treasurer and Secretary, plus two further committee members. If the post of any officer or
other committee member should fall vacant after such an election, the Management Committee will have the
power to appoint up to two members. The Management Committee shall be comprised of only Ordinary Members of the Association.

4.2 The Management Committee shall meet as often as required to make and execute such decisions as are
necessary in implementing the aims and objectives of the Association. The Management Committee shall
report all its activities to the Annual General Meeting and shall account to the Annual General Meeting in
accordance with article 6.4

5. Rules of Procedure at Meetings
5.1 Annual General Meeting
5.1.1 General meetings of the Association shall be held annually no later than 1. of April.
5.1.2 Approve the minutes of the previous year’s AGM
5.1.3 Receive reports from the Chairman and the Secretary
5.1.4 Receive a report from the Treasurer and approve the annual accounts
5.1.5 Elect the Management Committee
5.1.6 Elect the auditor
5.1.7 Consider changes to the Constitution
5.1.8 Deal with relevant business

5.2 Extraordinary General Meetings: An Extraordinary General Meeting shall be called by applying in writing
to the Secretary supported by at least two-thirds of the Association membership. The Management
Committee shall also have the power to call an Extraordinary General Meeting by decision of a simple
majority of its members.

5.3 Notices: At least fifteen days notice shall be given to all members of any General Meeting.

5.4 Voting
5.4.1 Excluding Associate Members, each member shall have one vote, which may be given in person or by
proxy appointed in writing.
5.4.2 With the exception of changes to the Constitution, decisions put to the vote shall be resolved by a
simple majority of the Ordinary Members at General Meetings.
5.4.3 The Chairman as well as his/her vote shall have a casting vote in cases of equality.

5.5 Quora: The quorum at General Meetings shall be the presence, or presentation by proxy, of at least one fifth of
all Ordinary Members of the Association. For Committee Meetings the quorum shall be four.
5.6 Changes to the Constitution
5.6.1 Any change to the Constitution shall require a two-thirds majority of all those present and eligible to
vote at a General Meeting.
5.6.2 Notice shall be given to all voting members of any General Meeting as specified in section 5.3 and
then any proposal to change the constitution shall be submitted in writing to the Secretary at least
seven days prior to the meeting.
5.6.3 All proposals for changes to the Constitution shall be signed by two members eligible to vote at a
General Meeting.

6. Finance
6.1 Members shall pay an annual subscription to the Association by the 15th April each year. The amount will be
decided by majority vote at the Annual General Meeting.

6.2 All money raised on behalf of the Association shall be paid into a deposit account or current account
at….BANK…., or such other bank as shall from time to time be substituted by the Management Committee.

6.3 All checks shall be signed by two of the four nominated Committee Members.

6.4 The Treasurer will be responsible for the preparation of the annual accounts of the Association which shall be
presented by the Management Committee, after audit, at the Annual General Meeting.

6.5 The accounts shall be audited by an independent person elected by the members at the Annual General
Meeting.

6.6 The financial year follows the calendar year (1. Jan – 31. Dec)

7. By-laws
7.1 The Management Committee shall have the power to publish and enforce such bye-laws as the Ordinary
Membership feels necessary to govern the activities of the Association.

8. Dissolution
8.1 The Association may be dissolved if two-thirds or more of the Ordinary Members so desire, by their giving
three months notice in writing to the Chairman of the Association. In this event the liabilities of the
Association shall be discharged and the residuary assets distributed to a recognized charitable body.

Signed (Chairperson) ___________________________________________

Signed (Committee Member) ___________________________________________